The Color and Light Society of Southern Maryland is a group of diverse Southern Maryland visual artists who are dedicated to artistic development and creation of original works of art.
THE COLOR AND LIGHT SOCIETY OF SOUTHERN MARYLAND OPERATING POLICIES AND PROCEDURES
1. PURPOSE: The purpose is to further amplify details of the process by which the Color and Light Society of Southern Maryland will be governed.
A. Executive Board:
Management shall be under the Board of Directors consisting of a minimum of President, Vice-President, Secretary, and Treasurer, each of whom will be selected by a majority vote of the members present at a meeting designated for such election. Board members will serve for a period of two years, not to exceed two terms in any one specific position. Seats will be filled by Full members in good standing as defined under membership.
The Board will seek advice from the active membership, but final management and financial decisions will be the responsibility of the Board. Emergency situations will be addressed by the president calling for special meetings of the board.
Ad-Hoc and standing committees will be formed by the board as needed. (Suggested specially selected members and committees are Membership, Brush Strokes publisher, Show Ready Committee, Hanging Committee, Publicity, and Nominating Committee)
A. There are three types of membership: Full (limited to 30), Associate (limited to 15) and Inactive Membership. All new members come in as Associates.
Full Members pay the annual $70, attend business meetings, activities, volunteer and contribute to the well-being of the organization, may exhibit their artwork at shows and events in which Color and Light participates and may post art on the Color and Light Facebook page. Full Members may become Associate Members due to personal circumstances and may return to Full status without a review by the SRC (No refunds).
Associate Members pay an annual fee of $30. An Associate Member joining on or after October 1st will pay dues of $30, which will extend membership for the following calendar year. Associate members are required to attend business meetings, activities, volunteer, and contribute to the well-being of the organization. Associate Members do not exhibit their artwork with Color and Light until they are full members. To become Full Members an Associate will present 5 pieces of their art to the Show Ready Committee (SRC) which will determine if the work meets the criteria for Color and Light. Upon approval the Associate will pay an additional $40 or if moving to Full membership on or after October 1st, will pay the Full Members dues of $70 which will extend membership for the following calendar year.
Inactive Membership is extended with Board approval to previous Full or Associate Members who through health or other life issues are unable to meet the requirements of Full or Associate Members. Inactive Members receive electronic copies of Brushstrokes and may attend up to two business or activity meetings per year. Inactive members do not owe dues and cannot participate in membership shows. They may rejoin as either Full or Associate Members contingent on space availability.
Annual dues shall be paid no later than January 31st of the current membership year to remain a member is good standing. A notice will be sent via email to any member who has not paid by that date. Failure to pay dues by February 15th will result in suspension of membership. A member in suspended status may request reinstatement by a written request to the Board of Directors and payment in full of the dues amount for the current year plus a $10 penalty. Payment to be mailed to P.O. Box 292, Hollywood, MD 20136
A new member who applies for membership and pays the full amount of the dues after October 1st will be granted membership for the following calendar year.
To be in good standing a member must be from Southern Maryland and, whether Full or Associate, must have dues current, attend at least 2 business meetings and attend at least 2 other activities sponsored by the group. They must volunteer and contribute to the well-being of the organization.
There are two types of Color and Light meetings: business and educational. Several business meetings will be held throughout the year to communicate, organize, discuss, and vote on activities, policies, and board members. Educational activities will include, but not be limited to, demonstrations, workshops, exhibits, field trips, critiques.
5. PROVISIONS FOR REVISING POLICIES AND PROCEDURES
Revisions in the By-laws or Policies and Procedures should be sent to all members a minimum of 15 days prior to the call for a vote at an open meeting. Questions and concerns should be submitted to the President 7 days prior to the meeting. All revisions will be voted on by the membership.
6. CALENDAR OF EVENTS
A calendar will be maintained noting the schedule of meetings, activities and exhibits. This calendar will be created for a full year and updated as needed. This calendar will be developed by the Executive Board with input from members.
7. ADMINISTRATION AND FISCAL PROVISIONS
The Executive Board, through the treasurer, shall disperse monies accrued by the organization, under the provisions stipulated in the By-Laws to pay bills, purchase supplies and necessities as needed. Expenditures of more than $50 must be approved by the Board.
Updated and approved February 5, 2020
Show Ready Committee (SRC) Guidelines
1. The committee is appointed by the C&L SRC Chair. The number will be ten (10) for the “jurying in” as an associate member. (Appropriate dues are required for this process and its results.)
2. Associate members, Membership Chair, or Associate’s advisor/mentor will inform the SRC Chairperson of request for a review of works.
3. Associates must be a member for at least 2 months. Associate members must provide five (5) works for each medium that are to be reviewed. A limit of two mediums, and artist’s comments on each piece (per session). Each piece must have name of artist, title of work, and the type of medium used. If original prints then they should be signed and numbered as appropriate.
4. The committee chair will call a meeting and it will have at least five (5) members of the committee present for the review process.
5. The artist will bring works to the meeting site the week before the review and pick up said works as soon as possible after the review.
6. The committee will review the artist’s works using a set criteria/rubric, It is highly recommended that the “Nominator” be present for the review… though not as a reviewer.
7. The SRC chair will share the results with the artist. An attempt to meet with the associate member will be made. A phone call or an e-mail communication can replace the face to face meeting if appropriate. A meeting is not required, but preferred.
8. If not deemed “Show Ready,” it is the hope of the committee to convey to the Associate the strong points of their work and in areas that might need improvement along with the reminder that the artist can go for review at another time.
9. The chairs of the Board: the SRC, theTreasurer, the Membership and mentor will be informed quickly of the results of the review.,Also noted will be the mediums in which he artist is authorized to show.
10. A list of artists and accepted mediums will be available for the “Hanging Committee”and the “Event Chair” to reference when preparing for a venue / show.
**Reviews of mediums other than the ones already accepted by the SRC may be requested if artist feel he/she is “ready to show.” Full members of C&L who have “declared” their fields of interest will be exempt for the SRC process.